Zapier Automation Agency
Zapier is not the problem. What you’ve built with it is.
Most businesses start with a handful of Zaps. Then they grow, and suddenly nobody knows what's connected to what. More automation power doesn't fix that, structure does.
What we actually do for your business
The goal is a Zapier setup that runs correctly, costs what it should, and doesn’t require anyone to babysit it.
We map all of your existing automations and business processes
We go through every Zap in your account, your connected apps, and the manual work your team is still doing around the gaps. Every copy paste, every to-do that lives in someone's head and every workaround that exists because a Zap broke once and nobody fixed it properly.
We build the workflows so they hold up
Not templates. Workflows designed around how your business actually runs, with proper conditional logic and error handling. If a step doesn’t need to exist, it doesn’t exist.
Your team stops doing the manual work
Every workflow is tested before it goes live, not with dummy data but with the actual records and edge cases your business produces. We monitor every run for the first 30 days. If something fails, we fix it before you notice. We’ll also document your Zaps so that your team can adjust if required.
Fifteen hours a week. That’s what we were losing to copying data between our CRM and our accounting software. Koray built an automation, and it dropped to zero.
Two hours a day, every day, moving data between our practice management system and Xero. Koray fixed it in a week.
It just runs. I keep waiting for it to break, and it doesn’t.
I was sceptical. Construction isn’t exactly a software industry but we were losing quotes because we weren’t following up fast enough
Koray set the whole thing up, walked us through it, and then it just worked.
Every enquiry gets a response in minutes and lands in the right pipeline automatically.
Tax season used to mean late nights moving client data between systems. This year, we didn’t do any of that.
DIY vs. Offshore Freelancer vs. Invulnerable
Most businesses either try to build it themselves, or hand it to a cheap freelancer offshore. Here's what the difference looks like in practice.
| DIY | Offshore Freelancer | Invulnerable . | |
|---|---|---|---|
| Full workflow audit before building | |||
| Multi step Zaps with error handling | |||
| Task usage optimisation to lower your bill | |||
| Australian based team in your timezone | |||
| 30 day post-launch monitoring | |||
| Documentation and team training | |||
| Ongoing maintenance available | |||
| Honest advice if you've outgrown Zapier |
We build the whole system and make sure it actually runs.
How much does Zapier itself cost?
Zapier's free tier gives you 100 tasks per month across 5 single step Zaps. Paid plans start at $29.99/month (USD) for 750 tasks, with Professional at $49.99 for 2,000 tasks and Team at $103.50 for collaboration features. The catch is that tasks count per step, not per execution. A five step Zap running once counts as five tasks. We help you pick the right tier and optimise your Zaps so you're not paying for wasted steps.
What's a "task" and why does my bill keep climbing?
Every action step in a Zap counts as one task. A Zap with five steps running 50 times a day uses 7,500 tasks a month. Most people set up Zaps without thinking about task volume, then get a surprise bill. We structure your workflows to minimise unnecessary steps and keep you on the right plan.
I already have Zaps set up. Can you work with what I have?
That's often where we start. Most DIY Zaps we see are single step, missing error handling, and duplicating work that a better designed workflow could do in one pass. We audit everything, keep what works, and rebuild the rest.
What happens when a Zap breaks?
Zap failures are common, especially when a connected app updates its API or your data format changes. Diagnosing the cause requires technical knowledge most teams don't have. Every engagement includes 30 days of monitoring where we catch and fix failures. After that, we offer ongoing maintenance or train your team to handle it.
Can you help if we've outgrown Zapier entirely?
We will tell you honestly if Zapier is no longer the right fit. Some businesses hit a ceiling with linear logic, task pricing, or missing features like proper branching on lower tier plans. If that's you, we'll recommend an alternative like Make and handle the migration. We're not locked to one platform.
Do we need any technical skills on our end?
None. Zapier is a no code platform and we handle all the setup. Your team uses the finished workflows. We provide training so everyone knows what each Zap does, but nobody needs to build or maintain them.
How long does it take to get everything running?
Most businesses are fully automated within two weeks. Simple workflows can be live in days. We prioritise the automations that save you the most time and money first, so you see results before the project is even finished.
Not ready to talk yet? Start here.
Everything we've learned building 300+ automations for small businesses, in one practical guide. Written for business owners, not engineers.
- Where your team's hours are actually disappearing
- The five automations worth setting up first and why
- How to calculate what manual work is actually costing you
- A step by step checklist to get your first automation live this week
Completely free.